As most of us know, payer revalidations are in full swing. The revalidation process was initiated by CMS to better identify, and close the gap on fraud, waste, and abuse (FWB). The completion of the CMS mandated revalidation process in a timely manner is vital to ensure that Medicare and Medicaid providers are being reimbursed for rendered services.
A trend identified over the course of the revalidation process is that providers do not know there could be a fee associated with their revalidation. The application fee for (CY) 2016 is $554.00 and is assessed to institutional provider/suppliers that submit their applications via PECOS or paper using a CMS-855A, 855B, or 855S forms.
For APS’ client-base, this is for hospitals, independent laboratories, and independent diagnostic testing facilities (IDTF). The fee must be paid prior to the revalidation application being submitted, and proof of payment should accompany the application to revalidate. The fee may be paid by ACH debit, or credit card, and can be paid by visiting https://pecos.cms.hhs.gov/MedicareRevalidation.
Providers/suppliers, including physicians, are required to revalidate their information every five years. Other supplier types, such as those that supply DME, are required to revalidate every three years. The Medicare Contractor (MAC) will notify providers/suppliers at least 60 days prior to their revalidation date.
With the Provider Enrollment Revalidation – Cycle 1, the MAC sent a notice and gave providers/suppliers 60 days to submit revalidation applications. Cycle 2 is different in that CMS is giving providers an actual due date, which is the last day of the month. Generally, this due date will remain with you throughout subsequent revalidation cycles.
With Cycle 1, the email/mailed letter from the MAC requesting revalidation would be sent to the “last known correspondence address.” It was very common during Cycle 1, and is still true for Cycle 2, for providers not to receive the notice. There was not an online method of retrieving the due date until Cycle 2. The new look-up tool is an exciting addition to the revalidation process to hopefully avoid payment interruption moving forward.
Wouldn’t it be easier to submit revalidation applications for all APS clients at one time?
Absolutely; however CMS says do not submit a revalidation if:
You have not received an email/mailed letter from your MAC requesting you to revalidate